Rules of The London Underground Railway Society, January 2019


1. NAME
. The Society shall be known as THE LONDON UNDERGROUND RAILWAY SOCIETY.

2. OBJECTS. The objects of the Society shall be to foster interest in and the study of the railways of the London Transport Executive, its subsidiaries, predecessors and successors, and other underground railways in London, by all possible means, and to promote such social activities, as may be desirable ancillary thereto.

3. COMMITTEE. The Society shall be managed by a committee of not more than twelve Members, to be elected by the Members in General Meeting in accordance with Rule 5. The Committee shall be empowered to appoint and remove Officers and Assistant Officers of the Society as they may deem necessary for the carrying out of the work of the Society efficiently, save that the Independent Reviewer, who shall be a competent person, shall be appointed by the Members in General Meeting.
Of the Officers appointed by the Committee, the Secretary and the Treasurer shall be appointed from among the members of the Committee only.  The Committee shall appoint one of their number as Chairman, and another as Vice-Chairman.

4. PRESIDENT AND VICE-PRESIDENT.  Deleted 04/2014.
            PAST PRESIDENTS. Deleted 04/2014.

5.  ELECTION OF COMMITTEE.  The Committee shall be elected by the Members at the Annual General Meeting as follows: (a) Any co-opted Committee member shall retire as provided in Rule 6. (b) Any Committee member who has held office as such for more than 30 months since last being elected shall retire. (c)  If more than eight Committee members then remain, those who have held office as such longest since last being elected shall retire, so that exactly eight remain. For this purpose, of any two Committee members elected on the same day, the one who polled fewest votes on that occasion shall be deemed to have been elected first. In the event of this procedure failing to determine who shall retire, it shall be decided by lot. (d)  A Committee member retiring as provided in (a), (b) or (c) above shall, subject to being otherwise qualified, be eligible for re-election. (e)  When the election subsequently takes place, the number of vacancies shall be twelve, minus the number of Committee members remaining; any paid-up Member of the Society may be nominated for the Committee provided that the prior consent of the nominee has been obtained, and that the nominator is a paid-up member. (f)  Rule 6 shall apply to any vacancy remaining unfilled after the election should there be fewer candidates than vacancies.

6.  CASUAL VACANCIES ON COMMITTEE.  Casual vacancies on the Committee may be filled by the Committee at their discretion, by co-option, any member so co-opted to the Committee to hold office until the next Annual General Meeting only, but, subject to being otherwise qualified, shall be eligible for re-election.

7.  MEMBERSHIP AND SUBSCRIPTIONS. Members may be elected by the Committee in the following classes of membership: HONORARY MEMBERS - confined to those persons who are deemed to be of sufficient merit; Honorary Members shall pay no subscription. MEMBERS - being those persons desirous of taking part in all the activities of the Society; the subscription payable by Members shall be fixed annually by the Committee.
ASSOCIATE MEMBERS. Deleted 04/2014.
Subscriptions shall be in respect of membership up to 31st December in each year, except that new Members joining the Society on or after 1st July in any year shall pay half the current subscription rate to cover their membership up to 31st December of the same year.  During the last quarter of any year, at the discretion of the Committee, new Members may be admitted to the Society at the appropriate rate for the succeeding year plus a rate for the months remaining of the current year which may be less than pro-rata.

8.  ANNUAL GENERAL MEETING. The Annual General Meeting shall be held in London during the first quarter of each year, and at least three weeks’ notice shall be given to all Members of the date and place of meeting.

9.  EXTRAORDINARY GENERAL MEETINGS.  The Committee shall, on the written request of any ten or more Members entitled to vote, or may at their own discretion, convene an Extraordinary General Meeting for the discussion of any specific business, and shall give at least two weeks’ notice of the date and place of such Meeting and the business to be discussed thereat, to all Members.

10.  ACCOUNTS. The Treasurer shall keep a record of all the financial transactions of the Society, and shall prepare Accounts each year made up to 31st December, such Accounts to be independently reviewed and then submitted to the Annual General Meeting.

11.  REPORT. The Committee shall present to the Annual General Meeting each year a Report on the activities of the Society for the preceding year.

12.  LIABILITY FOR INJURY OR LOSS.  Neither the Society nor the Committee nor any Officer or Assistant Officer shall be liable for any injury or loss sustained by any Member or Visitor in the course of any function of the Society, however caused.  Any Member introducing a Visitor to any function of the Society shall indemnity the Society and the Committee and the Officers and Assistant Officers against any claim that may be made by that Visitor in respect of any injury or loss.

13.  LEADERS FOR VISITS. A Leader shall be appointed for every visit organised by the Society, and such Leader shall have complete authority for the conduct of the visit.
14.  VOTING RIGHTS AND QUORUM AT MEETINGS. All Members shall have the right to attend and to speak at all Annual General and Extraordinary General Meetings of the Society.  The Quorum at any General Meeting of the Society shall be ten Members entitled to vote.  In order to constitute a Quorum at Committee meetings, more than half the number of serving Committee members must be present.

15.  SOCIETY EXPENSES.  The Committee shall be empowered to pay the reasonable expenses of Members and others incurred when on the business of the Society.

16.  AMENDMENTS TO RULES.  These Rules may be amended at a General Meeting of the Society, by resolution passed by a majority of Members present and voting, but only if the intention to propose the amendment has been included with the Notice convening the Meeting, provided that such minor adjustments to the amendment as are necessary have been agreed by a majority of Members present and voting at the General Meeting.

17.  MATTERS NOT COVERED BY THE RULES. The Committee shall be empowered to decide all matters not covered specifically by these rules, except that (a) in the event of the suspension or expulsion of a Member from the Society, or (b) in the event of a Committee member being expelled from the Committee, the action of the Committee shall be confirmed or negatived at the next General Meeting, and the Member concerned shall have the right to attend that meeting and present his case.

18.  COPIES OF RULES.  Every Member of the Society shall be supplied with a copy of these Rules.

19.  USE OF THE NAME OF THE SOCIETY BY MEMBERS.  Members must not use the name of the Society in a manner which might bring discredit upon the Society nor purport to express the views of the Society without the specific permission of the Committee.  Neither should the name of the Society nor of any Officer of the. Society, be used in any attempt to obtain favourable treatment from London Underground Ltd or its successors, any of its associated organisations, or from similar organisations, without the express permission of the Committee.  For the purposes of this Rule, the Chairman, Vice-Chairman or Secretary of the Committee may act for the Committee, the facts to be reported to the next meeting of the Committee. (See footnote).

20.  DEFINITION OF MEMBERS IN RULES. In Rules 3, 5, 6, 9 (line 2) and 16 the term 'Member' includes Honorary Members.  In Rules 8, 9 (line 4), 12, 14, 15, 17, 18 and 19 the term 'Member' includes Honorary Members.

21.  GENERAL DATA PROTECTION REGULATIONS (GDPR). GDPR came into force in the UK on 25th May 2018.  The LURS Committee has assessed their obligations under GDPR, since the Society holds personal data relating to the membership.  The data consists of the names and addresses (and email addresses for those members who supply this) of current members and is held for the purposes of sending Underground News (UN) to members.  This information is not disclosed to any third party other than the company that prints Underground News (as pre-printed labels), to enable the distribution of the journal.  We do not sell or provide the data to any other third parties.
By sending your name and address to us on the membership application or renewal form (paper or online), or by renewing your subscription via BACS transfer, you consent to the LURS holding this information electronically and using it for distributing Underground News.  If you object to us holding the information, you can contact the Membership Secretary by post or email and request that your details be deleted; this will mean that you will no longer receive UNs and will have effectively resigned from the Society.
The LURS will take all practical steps to protect the membership data.  In the event of a data loss incident, we will notify the relevant members by post or email and via a notice in UN.

Footnote. On several occasions in the past, the Society has been embarrassed by members who have stated, in effect, 'I am a member of LURS; please may I visit your depot'.  Anything of this nature works against the best interests of the Society and would be regarded as a breach of Rule 19.

Revised 07.04.1984; amended 02.09.1992; amended 14.11.1995; amended 13.12.2005; amended 26.03.2014; amended 08.01.2019.